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Car Rental Requirements & Policies - Alaska 4x4 Rentals
Who May Drive the Vehicle: Renter represents that they are able to and will operate the rented vehicle in a safe manner and in compliance with all applicable traffic laws and is a valid licensed driver 21 years of age or older (25 years of age or older for premium class and passenger van rentals). Drivers under 25 years of age are subject to a $25 per day charge. Renter consents to Alaska 4x4 obtaining a motor vehicle background report on Renter and any authorized drivers. Renter agrees that Alaska 4x4 has the right to verify that your license has been validly issued and is in good standing; and that Alaska 4x4 may refuse rental if Renter’s license has been suspended, revoked or otherwise restricted in any way. Alaska 4x4 reserves the right to deny rentals based upon information provided by the Motor Vehicle Department of the jurisdiction that issued the license of any authorized driver. Except where specifically authorized by applicable law, only the Renter and their spouse and/or domestic partner, if they are at least 25 years old, may drive the vehicle without an additional charge. Additional drivers may be authorized to operate the vehicle if they are at least 21 years old (25 years of age or older for premium class and passenger van rentals), have provided driver’s license information and paid a charge of$25 for each additional driver authorized to drive the vehicle.
Rental Charges: Renter will pay the rate indicated on the rental document, in increments of one day. The minimum charge is one day (24 hours). The daily charge applies to consecutive 24-hour periods starting at the hour and minute the rental begins. Renter will be charged one half day for the first hour the vehicle is overdue; Renter will be charged for one full day if vehicle is overdue beyond one hour. In the event a vehicle is returned four or more hours overdue, an additional $350 late fee will apply.
Taxes & Fees: Renter will be responsible for any sales, excise or concession recovery or other fees applicable to the rental. These may include:
AS 43.52.010 - State of Alaska Vehicle Rental Tax - 10% of gross rental charge
Municipality of Anchorage Vehicle Rental Tax - 8% of gross rental charge
Concession Recovery Fee - 11.11% of all charges
Customer Facility and Facility Maintenance Charges - $9.25 Anchorage / $2.50 Fairbanks; per calendar day. All applicable taxes & fees will be calculated upon return of Equipment and will appear on the final invoice.
Return of the Vehicle: Vehicle must be returned in the same condition it was received, on the return date/time (or sooner if requested by Alaska 4x4) and to the location indicated on the rental agreement. If not, a cleaning charge, recovery fee, one way fee (drop charge), late return fee, and/or rate change may apply. If the vehicle is returned early, Renter will be charged for the original reservation period. Renter may return the vehicle after business hours using our after-hours drop; however, the rental contract will remain in effect until Alaska 4x4 inspects the vehicle the following business day; any necessary charges that may apply will be issued upon said inspection. If the Renter wishes to extend the rental, they must contact the rental return location to request. There is no guarantee that the rental will be extended.
Debit Cards: Rentals cannot be paid for using a debit card unless a credit card is on file or the Renter is able to provide proof of address matching the Renter’s driver's license. Acceptable documents to verify address (must be dated within 30 days of rental):
Bank, credit card, mortgage, or insurance statement
Utility or phone statement (cannot be more than $100 past due, or rental may be refused)
United States Military ID Card
Payment using a debit card are permitted for rental of sedans, compact or mid-size SUVs, pick-up trucks, and passenger vans. If paying with a debit card, all estimated rental charges plus an additional security deposit of $300 will be charged prior to the beginning of the rental.
Additional Charges: Renter is liable to pay the following rental charges if incurred:
Travel to Canada - only with prior written consent. 250 miles per day allowance, additional $0.50 per mile over the daily allowance
Fuel, if not returned full - $10/gallon (unless Renter has prepaid for fuel)
Parking or Traffic Violations - Violation cost / fine plus 15% admin fee
Prohibited Use: Any use of the vehicle in the following manner by Renter or any driver will violate this Agreement. A violation of this section will automatically terminate the rental and is an exclusion to and voids all liability protection and any optional services that Renter has accepted, including but not limited to supplemental liability insurance, personal accident coverage, personal property coverage, and collision damage waiver. It also makes Renter liable to us for all penalties, fines, forfeitures, liens and recovery and storage costs, including all related legal expenses, fees, and costs that Alaska 4x4 may incur. It is a violation of this Agreement if the vehicle is:
Operated by anyone under 21 years of age or under 25 years of age for premium and passenger van classes or by anyone who is not listed as an additional and authorized driver on the rental agreement.
Used to carry persons or property for hire
Used in any race, test, or similar type contest or activity.
Operated in a careless or negligent manner.
Operated under the influence of alcohol or narcotics.
Driven outside of Alaska, unless prior written consent by Alaska 4X4 Rentals has been given.
Driven into Mexico.
Used for any illegal purpose or in the commission of a crime, including the transportation of a controlled substance or contraband.
Obtained from Alaska 4X4 Rentals by fraud or misrepresentation.
Loaded or used for towing beyond its rated capacity.
Operated with more passengers than the vehicle has seat belts for or is designed to carry.
Operated while using a hand-held wireless communication device or other device that can receive or transmit telephonic communications, electronic data, mail or text messages.
Or if Renter or any driver, authorized or not, do any of the following:
Fail to report any damage to or loss of the vehicle within 24 hours, or when Renter learns of damage and provide us with a written accident/incident report.
Or fail to cooperate with our investigation.
Where required by law, fail to report an accident to law enforcement within 24 hours of occurrence.
Obtain the vehicle through fraud or misrepresentation.
Leave the vehicle and fail to remove the keys or fail to close and lock all doors, windows and the trunk, and the vehicle is stolen or vandalized.
Intentionally or with willful disregard cause or allow damage to the vehicle.
Return the vehicle after-hours and the car is damaged, stolen or vandalized or the car is damaged, stolen, or vandalized because Renter otherwise fails to take reasonable steps to secure the vehicle, its keys or other remote entry and starting devices.
Restricted Use: The rented vehicle cannot be driven off-road or driven on a non-maintained road system. Renter will use the rented vehicle on maintained road systems only with the utmost caution and care considering all conditions. Pickup trucks are the only class of vehicle allowed to travel on the Dalton Highway and the road to McCarthy, Alaska.
Damage: Renter accepts responsibility for the care and safe operation of the vehicle. Renter will be responsible for and pay for the actual cost of repair for any damage to the vehicle, an administrative fee of 15% of the total repair costs, plus the daily rental rate for every day that the vehicle is being repaired and not available for use.
Insurance: Renter agrees to maintain automobile insurance during the term of this rental agreement, providing Alaska 4x4, the Renter, and any other person using or operating the leased vehicle with the following primary coverage:
Bodily injury and property damage liability coverage at least equal to statutory minimums.
Uninsured / underinsured coverage at least equal to statutory minimums, and
Comprehensive and collision damage coverage extending to the leased vehicle.
Renter’s insurance will provide at least the minimum limits of coverage required by the financial responsibility laws of Alaska. Renter’s insurance will be primary. Any insurance obtained by Alaska 4x4 is secondary to Renter’s insurance and/or any other valid and collectible insurance, whether it is primary, secondary, excess, or contingent. Renter agrees to cooperate with Alaska 4x4 Rental’s insurer if any claim is made.
Collision/Damage Waiver: Alaska 4x4 agrees to waive certain damages and loss claims against Renter, which are provided for below, in consideration of the following for a daily fee which will show on the rental agreement. Collision/Damage Waiver (CDW) is not insurance. If Renter accepts and pays for the CDW and provides immediate notification in the event of an accident and the prompt submission of applicable police reports, Alaska 4x4 and Renter agree that certain claims will be waived for the direct physical damage to the vehicle or equipment while in use by the Renter. Notwithstanding the foregoing, the following conditions are NOT COVERED under by the CDW:
Any item of the vehicle or part thereof which is not returned for whatever reason, including theft.
Damage resulting from improper use, failure to secure items during transportation, or overloading or exceeding the rated capacity of the vehicle or equipment.
Damage to tires, tubes and wheels caused by blowout, cuts and other causes inherent in the use of vehicle or equipment.
Damage to roof or any other part of the vehicle resulting from failure to observe or obey height restrictions on roadways or within parking lots or structures.
Damage because of vandalism or malicious mischief or intentional abuse.
Damage resulting from misuse; abuse; failure to maintain cleanliness; failure to maintain proper fuel, oil, coolant or pressure levels; lack of lubrication or other normal servicing of vehicle or equipment.
All damage resulting from overturning.
All damage resulting from the use of the equipment in violation of any provision of the Rental Agreement, specifically the prohibited uses as described in paragraph 7, or in violation of any law, ordinance or regulation.
Windshield Damage Waiver: Alaska 4x4 agrees to waive certain windshield damage claims against Renter, which are provided for below, in consideration of a daily fee which will show on the rental agreement. Windshield Damage Waiver (WDW) is not insurance. If Renter accepts and pays for the WDW, Alaska 4x4 and Renter agree that certain claims will be waived for damage to the front windshield while in use by Renter. Notwithstanding the foregoing the following condition are NOT COVERED under by the WDW:
Any item of the vehicle or part thereof which is not returned for whatever reason, including theft.
Damage resulting from improper use.
Damage as a result of vandalism or malicious mischief or intentional abuse.
Damage resulting from misuse; abuse.
All damage resulting from overturning.
All damage resulting from the use of the equipment in violation of any provision of the Rental Agreement, specifically the prohibited uses as described in paragraph 7, or in violation of any law, ordinance, or regulation.
Supplemental Liability Insurance: Alaska 4x4 offers an SLI product for renters to purchase. If accepted, coverage will be provided to Renter and any authorized driver under a policy issued by Empire Fire and Marine Insurance Company. If accepted, Renter agrees to pay an additional daily charge which will show on the rental agreement. The purchase of SLI is not required to rent a car. Additional information is available in a product brochure that will be provided.
SLI is in addition to Renter’s own insurance and purchase of SLI does not eliminate the requirement that Renter have and maintain insurance with the limits required by this Rental Agreement and the laws of Alaska. Whether, at what point, and to what extent, the Renter’s own policies apply can only be determined by the Renter as these terms frequently vary. SLI provides protection from third party automobile claims for the difference between the minimum financial responsibility limits, or underlying insurance, and maximum combined single limit of liability of $1,000,000 of rental for bodily injury, death or property damage for each accident caused by the use or operation of the rental vehicle as permitted in this rental agreement. SLI does not apply to liability for bodily injury or property damage arising out of any “prohibited use of the vehicle” as described in paragraph 7 of this rental agreement or in violation of any law, ordinance, or regulation, all of which are exclusions to SLI. If Renter is involved in an accident, Renter must complete an accident report and deliver via email or mail to Alaska 4x4. Failure to complete an accident report will void any insurances or damage waivers selected. This form is available upon request or online at: www.dot.alaska.gov/stwplng/hwysafety/driverreport/
Personal Accident Coverage: PAC is offered at the time of rental for an additional daily charge which will show on the rental agreement. If accepted, PAC provides Renter and passengers with accidental death benefits, accident medical expenses benefits and ambulance expense benefits. Benefits are payable in addition to any other insurance coverage Renter or passengers may have. The purchase of PAC is optional and not required to rent a vehicle. The coverage provided by PAC may duplicate Lessee’s existing coverage under other insurance policies. Alaska 4x4 is not qualified to evaluate the adequacy of Renter’s existing coverage; therefore, Renter should examine their personal insurance policies or other sources of coverage that may duplicate the coverage provided by PAC. Additional information is available in the brochure which will be provided if this option is accepted. Initial selected option:
Personal Accident Coverage (PAC) Limits
Life
Medical
Ambulance
Aggregate
Renter
$175,000
$2,500
$250
$225,000
Passenger
$17,500
$2,500
$250
Personal Property Coverage: If accepted, PPC provides coverage of the personal effects of the Renter, authorized additional drivers or any member of the Renter’s immediate family who permanently resides in the same household and who is traveling with the Renter against certain risks of loss or damage. PPC is offered at the time of rental for an additional daily charge which will show on the rental agreement. Benefits are payable in addition to any other insurance coverage Renter or passengers may have. The purchase of PPC is optional and not required to rent a vehicle. The coverage provided by PPC may duplicate Renter’s existing insurance. Alaska 4x4 is not qualified to evaluate the adequacy of Renter’s existing coverage; therefore, Renter should examine their personal insurance policies or other sources of coverage. Additional information is available in the brochure which will be provided if this option is accepted.
Personal Property Coverage (PPC) Limits
Aggregate Per Rented Auto
$2,500
Limit Per Person
$750
Indemnification: Renter hereby WAIVES, RELEASES, AND DISCHARGES Alaska 4x4, and agrees to defend, indemnify, and hold Alaska 4x4 from and against:
Any loss, damage, or destruction of any personal belongings left in the vehicle.
Any costs associated with towing or flat tire repair.
All claims, suits actions, damages, liabilities, fines, penalties, losses and expenses, including attorneys’ fees, for
Loss or destruction of, or damage to any property belonging to Renter, Lessor, or any other person or entity, or
Death, Personal Injury, Dismemberment, or Injury that arises out of or relates to Renter’s actions or inactions, and/or operation of or lease or the leased vehicle, including, but not limited to, the use, operation, parking, loading, unloading, hauling of trailers or other equipment, or any other activity associated with the leased vehicle.
Alaska 4x4 shall have the right to select counsel in the defense of any action in which it or any of its employees is made a defendant.
Entire Agreement: TThis rental contract shall be governed by and interpreted pursuant to the laws of Alaska, without reference to choose of law provisions. This rental contract constitutes the entire agreement between the parties concerning the subject matter hereof. All prior agreements, presentations, statements, negotiations, understandings, proposals, and undertakings, oral or written, with respect to the subject matter of this Lease are superseded and replaced by the provisions of this contract.
